Job Description

Project Manager - Epic Systems migration from multiple hospital clinics to a centralized Epic environment :

Job Title:

Project Manager Epic Systems Migration (Hospital Clinics Consolidation)

Location:

Remote

Duration:

Contract

About the Role:

We are seeking an experienced Project Manager to lead and oversee a large-scale Epic Systems migration initiative , consolidating electronic medical records (EMR) from 100+ hospital clinics into a central Epic platform . This is a critical enterprise program aimed at enhancing system interoperability, streamlining patient data access, and enabling consistent workflows across facilities.

The ideal candidate will bring extensive experience managing Epic EMR projects , especially in complex healthcare environments with multiple locations and stakeholder groups. You'll be responsible for full lifecycle project management - from planning, resource coordination, risk management, and communication to successful deployment and post-migration support.

Key Responsibilities:

• Lead the planning, execution, and delivery of the Epic consolidation project involving migration from over 100 hospital clinics to a centralized Epic environment.
• Develop and maintain a detailed project plan , outlining timelines, milestones, dependencies, resource allocation, and risk mitigation strategies.
• Coordinate with Epic analysts, technical teams, clinic IT teams, clinicians, and external vendors to ensure alignment and timely execution.
• Manage cross-functional teams including application analysts, data migration engineers, testing resources, trainers, and support staff.
• Oversee all phases of the migration: assessment, data mapping, validation, cutover planning, end-user training, go-live support, and stabilization.
• Conduct regular status meetings, steering committee updates, and issue/risk tracking sessions.
• Ensure compliance with HIPAA, healthcare regulations, and internal data governance policies throughout the project.
• Manage stakeholder expectations and provide transparency through detailed reporting and dashboards.
• Drive change management and communications to prepare staff across all impacted clinics.

Required Skills & Experience:

Requirement

8+

Project management experience in healthcare IT , particularly EMR/clinical systems

5+

Proven experience leading Epic implementation or migration projects across multiple facilities

5+

Experience with enterprise-level EMR migrations , data consolidation, and workflow alignment

3+

Strong understanding of Epic modules (Ambulatory, Cadence, HIM, Bridges, etc.) and interfaces

3+

Experience managing data migration , validation, and cutover activities

--

Proficient with project management tools (MS Project, Smartsheet, Jira, etc.)

--

Familiarity with regulatory and compliance requirements in healthcare (HIPAA, HITECH)

Preferred Qualifications:

• Epic Certification in one or more modules
• PMP or equivalent Project Management certification
• Experience with M&A integration or clinical systems consolidation
• Experience working with Epic Bridges, HL7 , or other integration engines
• Experience managing remote/hybrid teams
• Familiarity with Agile/Hybrid project delivery models

Key Competencies:

• Excellent stakeholder and vendor management skills
• Strong organizational and time management abilities
• Effective communicator across clinical, technical, and executive audiences
• Risk management and problem-solving mindset
• Ability to thrive in complex, high-visibility, high-stakes projects

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