Job Description

Description We are looking for a highly organized Executive Assistant to provide comprehensive support to senior leadership within a dynamic financial services organization. This is a contract position based in Irvine, California, offering an excellent opportunity to contribute to high-level administrative operations. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle multiple priorities effectively. Responsibilities: - Coordinate and manage complex calendars for senior executives, ensuring seamless scheduling of meetings and appointments. - Organize and facilitate conference calls and virtual meetings using platforms such as Cisco Webex. - Prepare and edit correspondence, reports, and presentations with a high level of accuracy. - Oversee travel arrangements and expense reporting, utilizing systems like Concur and ADP. - Maintain and update CRM databases, ensuring data integrity and timely entry. - Monitor and manage timekeeping processes using Kronos and other related systems. - Act as the primary point of contact for internal and external communications, ensuring prompt and attentive responses. - Support the execution of special projects and initiatives as required by leadership. - Collaborate with other team members to ensure smooth administrative operations. - Maintain confidentiality and handle sensitive information with professionalism and discretion. Requirements - Proven experience as an Executive Assistant, preferably in the financial services industry. - Proficiency in tools like Cisco Webex, Concur, ADP, and CRM systems. - Strong organizational skills with the ability to manage multiple tasks and deadlines. - Excellent written and verbal communication abilities. - Familiarity with timekeeping systems such as Kronos or similar platforms. - Ability to work independently and exercise sound judgment when handling sensitive information. - High level of proficiency in calendar management and travel coordination. - Strong attention to detail and commitment to delivering accurate work. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work,

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